Posted by Dave
5 Star Support Security Specialist
I use Microsoft Word a lot, and I mean a lot. There are,
however, a number of annoyances in the program that
drive me nuts. You too, I'm sure. My main gripe is that
the program insists on taking control, and usually at
the wrong time when I want it to do something else. When
I type something, I want it that way for a reason. When
Word changes it, I find it quite annoying. If you have
the same feelings, read on and I will explain how you
can turn off these annoying "features".
- Word generates
symbols unexpectedly, such as a trademark or copyright character
and may even insert an entire passage of text. Some of these
features are actually useful at times, so you might want to keep
some of the settings turned on. To edit the settings, go to
Tools | AutoCorrect Options and select the tab labeled
AutoCorrect. Find the Replace Text As You Type box. You can
either select or deselect the individual items as you desire.
Remember to click OK when you are done.
- Word creates a
hyperlink as you type in a Web page address. Sometimes this is
handy, but often not. To turn this off, go to Tools |
AutoCorrect Options and select the AutoFormat as you Type tab.
Then, deselect the Internet and Network Paths With Hyperlinks
box and click OK.
- Word changes
capitalization as you type. There are a number of settings
available here. To change the behavior, go to Tools |
AutoCorrect Options and select the Auto Correct tab. Deselect
the options you do not want. Available options include:
- Correct Two
First Letter Of Sentences
First Letter Of Table Cells
Names Of Days
Accidental Use Of Caps Lock Key
you type three or more hyphens and press Enter, Word
inserts a border line. To stop this behavior, go to
Tools | AutoFormat and select the AutoFormat As You Type
Tab. Deselect the Border Lines check box and click OK.
turns straight apostrophes and quote marks into curly
characters. To cure this, go to Tools | AutoCorrect
Options and click the AutoFormat As You Type Tab.
Deselect the Straight Quotes With Smart Quotes check box
and click OK.
superscripts your ordinal numbers such as 1st and 2nd
with 1st and 2nd. To prevent this, go to Tools |
AutoCorrect Options, and click the AutoFormat As You
Type tab. Then, deselect the Ordinals (1st) With
Superscript check box and click OK.
automatically adds numbers or bullets at the beginning
of lines as you type them. This is perhaps one of Word's
most annoying habits, but you need not put up with it.
There are two types of this annoyance that you can
change. The first is when you start typing something,
Word thinks it is a bulleted list, or when you type a
number and some text, it may convert what you typed to a
bulleted list or numbered list format when you press
To prevent this, go to Tools | AutoCorrect Options and
select the AutoFormat As You Type tab. Find and deselect
the box(s) labeled Automatic Bulleted list and/or
Automatic Numbered list and click OK.
Related to this behavior is when you are entering
automatic list items, pressing Enter keeps perpetuating
the list. Word will continue to insert bullets or
numbers in your list. To end this, simply press Enter a
second time and the automatic list feature will end.
you type hyphens, Word inserts an em dash or an en dash.
If you type a word, two hyphens, and another word (with
no spaces), Word will convert the hyphens to an em dash.
If you type a space before and after the hyphens, Word
will convert them to an en dash.
To stop this feature from executing, go to Tools |
AutoCorrect Options and select the AutoFormat As You
Type tab. Then, deselect the Hyphens (--) with (–) check
box and click OK. On older versions of Word, the check
box will be labeled Symbol Characters (--) with symbols
you try to select a few characters within a word, the
highlight jumps to select the entire word. To stop this
from happening, go to Tools | Options and select the
Edit tab. In the Editing Options, deselect the box When
Selecting, Automatically Select Entire Word and click
converts fractions into formatted versions. As you are
typing, Word will convert 1/2 to ½. To stop this from
happening, go to Tools | AutoCorrect Options and click
the AutoFormat As You Type tab and deselect the box
Fractions (1/2) With Fraction Character (½) and click
- You are
typing and everything in front of the cursor is
disappearing. The problem is that the Overtype mode has
been activated. To stop this, got to Tools | Options and
select the edit tab. Under Editing Options, deselect the
Overtype Mode and click OK. This mode will also be shown
on the status bar at the bottom of the Word window, and
it is a box labeled OVR. You can also double-click this
box to toggle the Overtype on or off.
Everything is gone. Menu, toolbars, everything is gone.
You have entered the Full Screen View mode. A number of
user actions could have caused this. To set things back
to the normal view, hold down Alt and press V and select
the Normal View option.
- You see
grey and brackets around your text. This means the
bookmark display has been enabled. To restore things to
normal, go to Tools | Options and select the View tab.
Under the Show options, deselect the box labeled
Bookmarks and click OK. You will find that Ctrl + F9
will also turn the bookmark display on.
will also find this tip useful: Alt + F10 or Ctrl + F10
will allow you to toggle back and forth between Maximize
and Restore Down for the screen display.
The above settings are also accessible in Word 2007 via
the Office button.
get to the AutoCorrect dialog box, click the Office
button, select Word Options at the bottom of the
menu, and choose Proofing from the pane on the left.
In the pane on the right, click the Auto Correct
Options button, and Word will display the
AutoCorrect dialog box containing the AutoCorrect
and AutoFormat As You Type tabs.
get to editing options, click the Office button,
select Word Options at the bottom of the menu, and
choose Advanced from the pane on the left. Word will
display Editing Options at the top of the pane on
the right. In that section, you will find the When
Selecting, Automatically Select Entire Word option
and the Use Overtype Mode option. Scroll down and
you will also find the Show Bookmarks check box.
successor to Full Screen view in Word 2007 is called
Full Screen Reading view. There is a Close button in
the upper-right corner that will take you back to
Print Layout view.
Hopefully these tips and settings will allow you to
take control of Word and get it to work the way you
want it to for you. Until next time here on 5 Star
Support, happy computing!